BID & Tender Management.
Expert Help To Produce Best-In-Class Winning Tenders.
Our BID & Tender Management Service Provides Onsite Bid Specialist Support.
We’ll work with you to create responses that are not only impressive, compliant, and effective but articulate your value so that people will consistently want to buy from you. We’ll help you to outscore the competition to win, retain and grow your most important contracts.
Learn About You
Devise a Win Strategy
Bring Your Submission To Life
Stay 'Til The End
BID Specialists.
In order to create faster and more cost-effective responses for our clients, we ensure that our specialists are versatile in all aspects of bid development and document production.
This includes bid management, capture planning, creative writing, editing, graphic design, and desktop publishing.
Our specialists are certified by the Association of Proposal Management Professionals (APMP) and are not only skilled at managing the bid process, but excel at motivating teams to develop compelling responses.
8-Step Tender Winning Process
We use a well structured and disciplined approach to bid and tender
Kick-Off
The most important meeting is to scope the opportunity and solution. Bringing subject matter experts on board and up to speed with the tasks, roles, responsibilities and deadlines.
Win Strategy
Working collaboratively to capture and communicate a winning strategy, with an actionable plan to write a persuasive, winning response.
Storyboarding & Proposal Writing
Time to shine. Writing a clear, concise, and persuasive argument as to why your business is deserving of the contract. Describing your solution and what success looks like.
Solution Design
Working with subject matter experts to clearly and concisely articulate the solution, its benefits and how it meets the client’s needs, in easy to understand and jargon-free language.
Commercial Strategy
Selling on value instead of price. Identifying and articulating the measures of value that separates your proposition from your competitors.
Reviews and Approvals
Continuously evaluating the response for customer focus, completeness, and clear communication of the win strategy and solution.
Production and Delivery
Production and professional printing take time and should be planned and managed with sufficient contingency for the unforeseen or last minute changes.
Learning Review
Conducting a lessons learned review to determine if the process, strategies and people could be improved for future opportunities.
If you want to win…
Call Us Today!
Dublin 01 442 9008
General Pricing
Always know what you pay.
Not all tender or proposal submissions are created equal. They can vary greatly in cost depending on the involvement – capture planning, win strategy, document design, content writing, graphic design, etc.
Our hourly rate is €125 or €850 per day.
Clients can sometimes be startled by these headline costs, and simply calculate the hours taken to complete their previous submission by our hourly rate, resulting in an astronomical service cost.
We are extremely efficient at creating responses. Our 20+ years’ experience, combined with a plethora of templates and stock content, means we can usually produce a compelling submission within a very short period.
We’ve provided some guideline pricing aside for the various types of submissions. We always try and provide a general estimate during our initial correspondence, and then secure a fixed price before kickoff.
Having the experience of a specialist who has produced thousands of submissions, and is particularly skilled at capturing and articulating the winning strategy, theme and solution, could be the difference between success and failure.
Request for Information (RFI) - €500 - €1,500
An RFI is primarily used to gather information about a company’s products or services to help make a decision on what steps to take next.
An RFI response can be generated from scratch within 1-2 days, or 4 hours if a pre-existing bid library is available.
Prequalification Questionnaire (PQQ) - €500 - €1,500
A PQQ is a questionnaire which assesses the suitability of a company’s commercial, technical and financial capabilities. A PQQ also helps with shortlisting interested parties who meet the required qualification criteria.
Generally, these can be completed from scratch within 1-2 days, or 4 hours if a pre-existing bid library is available.
Suitability Assessment Questionnaure (SAQ) - €1,000 - €4,000
An SAQ is a standardised questionnaire, similar to a PQQ, issued within the construction industry under The Capital Works Management Framework. Like a PQQ, the SAQ assesses the suitability of a company’s commercial, technical and financial capabilities. The SAQ helps with shortlisting interested parties who meet the required qualification criteria to progress to the pricing stage.
Responses are standardised in their format and are generally in excess of 60 pages of company capability, detailed CVs, case studies, references, and a bucket load of appendices. To write and compile a template response from scratch takes approximately 5 days. Subsequent submissions can be as little as 1 day.
Professional printing and production costs are on top.
Request for Proposal (RFP) - €3,000 - €5,000
An RFP is often the next stage to an RFI, SAQ or PQQ where the buyer goes to market for solutions-oriented approaches to services or product delivery.
Not all RFQs are created equal. They can vary greatly in cost depending on the complexity of the solution and content writing required. Our skilled bid specialists can take you through the process of creating a winning response at a pace that suits your budget.
Small proposals take approximately 3 days and 5 days for the more complex.
Printing and production costs (if required) are on top.
Request for Tender (RFT) - €3,000 - €5000
Similar to an RFP, an RFT assesses the suitability of the company’s commercial, technical and financial capabilities. A Request for Tender may not initially seek to price and may involve several phases of short-listing.
Similar to RFPs, not all RFTs are created equal.They can vary greatly in cost depending on the complexity of the solution and content writing required. Our skilled bid specialists can take you through the process of creating a winning response at a pace that suits your budget.
Smaller tender responses take approximately 3 days and 5 days for more complex. We have managed tenders that have taken weeks to complete, but these are exceptionally large complex outsourcing contracts with multiple teaming agreements.
Printing and production costs (if required) are on top.
Sample Work
Due to client confidentiality, we are unable to showcase previous bid and tender submissions, obviously. So, to demonstrate our capability and work quality, we have mocked up some sample pages. Your responses will be uniquely tailored to your opportunity, business and brand. A professional graphic designer can be drafted onto to the team for more complex bid responses.
How we engage.
We are always super excited to work with new clients.
We have an exceptionally high client retention rate, which is a testament to the quality and calibre of our bid specialists and the success they achieve.
We know that if you decide to reach out, you too will enjoy many years of successful bidding.
Even if you're not ready to engage at the moment, we are still happy to talk with you and offer advice wherever we can.
Contact
Send us an email, give us a call, or fill out the contact form to tell us about your project.
Consult
We'll review your requirements, your deadline and discuss an approach.
Estimate
We'll provide a general estimate during our consult and secure a fixed price before kickoff.
Collaborate
If proceeding, we'll will set up a Microsoft SharePoint/Teams site for full team collaboration.
Draft
We'll work to completes a draft to the agreed schedule and issue for review.
Revise
We'll take all feedback onboard and make revisions until you are 100% satisfied.
Finalise
We will conduct a final review of all requirement and agree on project closure before handover.
Invoice
Once submitted, you'll receive an invoice for the pre-agreed hours or days
FAQs
Frequesntly asked questions.
How long does it take?
Not all projects are created equal. They vary greatly in time depending on the service and the levels of our involvement. We are extremely efficient at creating content and responses. Our 20+ years of experience, combined with a plethora of templates and stock content, means we can usually produce compelling content or submissions within a very short period.
How much do you charge?
Our hourly rate is €125 or €850 per day. We regularly benchmark our prices against similar service providers to ensure we are the most competitive. We generally provide an estimate during our initial consult and then secure a fixed price before project kickoff.
How do you keep track of time?
We use industry leading software to track our hours, keeping projects on time and to budget. We can provide real-time reporting if required. During each correspondence or review, we will always provide an update on the accrued hours.
Where do you work from?
We work from our offices or yours. For hourly rate projects, we tend to work from our offices, and for day rate projects from yours. That way, we get to know your team, the culture of your business and it gives us quick and easy access to your subject matter experts and tender library.
How confidential is my information?
Client confidentiality is our highest priority. No information about a client, verbal or written, is ever discussed or shown to another client. Your information is only accessible to your assigned Bid Specialist. We use Microsoft SharePoint which provides the highest levels of security for document management and access.
Do you work on the same tender for different companies?
Absolutely not. Our business will only work on one tender per client. Identified by its unique tender reference ID. This applies to tender responses and frameworks. We aim to work with only one client per government assigned CPV code.
Where do you store my files?
We use a variety of Microsoft Office 365 applications for communicating and collaborating effectively with clients. We use SharePoint for document management, which allows us to share and manage content seamlessly across projects.
How do we collaborate?
We use Microsoft Teams for project collaboration. Microsoft Teams is a platform that combines document management, chat, meetings, notes, etc. all in one application. As its name suggests, Teams is a hub for teamwork in Office 365. We provide all clients with access to our platform.
Happy Customers
What our customers are saying about us.
Davey has been instrumental in bringing together and drafting all our sales proposals. He is the epitome of a Bid Professional. He has an unbending dedication to getting the job done professionally and on time. I would have no hesitation in recommending his services to any company wanting to stand out from the competition!
Davey, great work on our bid, well structured with great advice and additional content and superb graphics. Highly recommend your work to any organisation submitting tender responses. We now have a great professional template that we can use for other bids.
We hired Davey on a recent and crucial strategic bid. His dedication and accurate representation of our company and capability led to us, and our bidding alliance, being selected in what was a very competitive tendering environment. Davey's leadership, business acumen, and 20-year bidding experience were invaluable to our team. Thanks for your professionalism and tireless efforts. Hope to work with you again soon.
The Smarter Way to Compete More Successfully for Tenders
By implementing this system, you will win competitive tenders more effectively, efficiently, and consistently.